Promoter Assistant
Reports to – Head of Promoter Operations
Why join Kilimanjaro Live?
Kilimanjaro Live promotes shows and tours across all sectors of the live industry, from grassroots venues and clubs to stadiums and outdoor events. Our talent-led approach allows us to work closely with agents, managers and record labels to nurture and build artists’ careers. We are truly bespoke; in Team Kili, everyone brings something to the table allowing us the ability to combine local, on the ground insight, with national strategy. We are the proud winner of the 2023 Music Week Award for Live Promoter of the Year and a 2024 nominee.
Our culture is as diverse as the content we promote, highlighting the strength that lies in our differences. We are committed to ensuring that our teams embrace this uniqueness, reflecting it in the work we deliver for our artists and projects.
We’re inclusive!
Be yourself. That’s who we’re hiring. Our culture celebrates and supports the difference that makes each of us unique.
Role purpose.
You will be part of the Promoting Team at Kilimanjaro Live by supporting a busy and volume-heavy Promoter (in conjunction with an Associate Promoter), primarily in classic/contemporary rock music, in delivering tours and events and working with new and established artists across a variety of venues in the UK.
Working closely with the Promoter, your role will be to ensure efficiency and generate business via booking artists for indoor and outdoor shows and festivals for a busy and exciting national concert promoter and event production company.
Competencies / Experience.
Live music experience and working knowledge of putting on events and concerts. Passion and knowledge of rock music would be advantageous in this role.
Top-class oral and written communication skills with good attention to detail.
Solid experience in MS Office with good knowledge of Outlook and working in Excel and spreadsheets, especially in terms of finance and budgeting.
Ability and adaptability in prioritising and managing workload, with consideration to deadlines within a fast-paced environment and as part of a team.
Forming and maintaining good relationships with external contacts in the wider music industry as well as within the company and a good understanding of how different parts of the industry work together.
Commercial understanding and knowledge of music within the UK.
Key Responsibilities and Accountabilities.
Directly assisting the promoters with all tasks related to the promotion of shows, tours, and events. This will include general administration, managing Promoter inbox and calendar, researching venues, and collecting avails, routing tours and pencilling/holding dates, drafting show budgets, offers, projections, and settlements, coordinating artwork, advertising materials, and ad campaigns, confirming shows with venues and internal teams and other tasks as necessary.
Organising the meeting diaries, travel and other PA duties to support the Promoter to ensure efficient use of time and company resources.
Ensuring ticket sales are reviewed regularly and adjustments are made to promotional plans and ticket availability to ensure continued ticket sales.
Client liaison, including coordinating guest lists, disseminating information on ticket collection and answering queries, hosting guests at shows where necessary and facilitating requests from agents, managers, suppliers and others we work with in a timely and friendly manner.
Sourcing immigration information and making applications on Kilimanjaro Live’s behalf as a sponsor for international artists touring the UK by issuing work permits to fall in line with UKBA regulations.
Assisting with the collection and processing of national ad contributions from external promoters relating to advertising campaigns run by Kilimanjaro as the national promoter.
Updating folders and databases with the wider Promoting team to ensure information is accurate and up to date for all to use.
Work with the Kilimanjaro financial department to ensure precise reporting of all monies regarding shows/projects. This includes producing projections, and reports and overseeing payments as required.
Work with the Kilimanjaro production department to ensure that production and logistic information is passed efficiently, and the delivery of shows is managed effectively.
Ensuring that sales figures are reported to the relevant artist representatives as required.
Making sure accurate marketing reports are generated when required by the artists chosen representative.
Where appropriate, book and carry out the marketing of events including (but not limited to) posters, flyers, print, online, radio and TV ads.
Representing the Promoter at shows and events as required, always maintaining a professional demeanour.
Always represent and promote the company in a good light including and not limited to UK and overseas conferences, festivals, concerts, meetings, and media events.
Attend regular meetings with colleagues to share information and thoughts and discuss ideas that could be beneficial to the company. Contributing to ideas for new events and being an active part of the wider Kilimanjaro team, working towards overall success.
Assisting other members of the Promoting Dept. with ad hoc tasks, projects and holiday cover as requested.
Undertake any other relevant duties or reasonable requests by the CEO, department Heads of Department or Promoters for the benefit of the company.
Benefits
25 days holiday plus an extra 3 days for when the office closes between Christmas and New Year
Free tickets to shows across the KMJ Group where available (we encourage this!)
Private health insurance and access to mental health support
Life insurance
Enhanced maternity/paternity pay
An employee and employer-matched pension scheme totalling 10%
Cycle to work scheme
Season ticket loan
Closing date:
11th April 2025
Applications will be reviewed when received so don’t delay with applying!
Please send your CV and cover letter to careers@kilimanjarolive.co.uk
If you have any accessibility issues with this type of application, please do not hesitate to reach out and let us know how we can help.